Frequently Asked Questions - BFS security & GL systems

How do I get access to BFS?

If your job responsibilities require access to BFS, then you may fill out a request form via the Systems Access Request Application (SARA). In order to obtain access, you must have an employee ID and a CalNet ID. Your CalNet profile must include your current department, department address, phone number and e-mail address. You can update your CalNet record here..

Do I have access to _______?   Do I have the ability to do _______?

If your Supervisor or Manager does not have this information, then you may send an e-mail to BFS Security at secbfs@berkeley.edu.  If you are not sure how to run a process or perform a task in BFS, please review the BAI user manuals or quick reference guides.

When using the Systems Access Request Application, I received the following error message: “The data derived from CalNet is missing name, employee ID, home department, phone or e-mail information. You cannot proceed until this data is entered in CalNet. Please update your CalNet directory profile”.

You may have a CalNet ID, but the e-mail address or office address or phone number field could be blank. You can update your CalNet record here.

I have transferred to another department and I need my access revised accordingly. My BFS and BAIRS systems requests were cancelled by BFS Security. Why?

Both your old and new departments must update your records in HRMS in order for the newest home department to appear properly in User Information in SARA.  Since this data is used for routing and audit purposes, requests are not processed unless the most recent home department is listed on the request form.

I have transferred to another department and need access in my new department right away.  Do I have to delete my BFS and BAIRS access for my former department before I submit a request for my new department?

As a result of the change in user IDs for BFS 8.8, the user ID is no longer specific to your department, so there is no down time for an employee transferring from one department to another. When you submit a new request via SARA, choose the action for “change department – change access. This action will alert BFS Security to delete the roles for your old department and assign the roles specified in the new request. In other words, your request should specify all the roles and Processing Units that are applicable to your job in your new department.

Since security for BAIRS has been automated, you must complete a request to drop your old access in BAIRS and to add the new access. Please ensure that all existing access for your old department is dropped, otherwise your request will be returned for further revision.  If you are unsure about your existing BAIRS access, then you may send an e-mail to secbfs@berkeley.edu to request this information.