Contracts and Grants Accounting

FREQUENTLY ASKED QUESTIONS - COST SHARE

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Will departments be able to review Cost Sharing reports before they are distributed?

The RA/Department submits the Cost Share reports to CGA, and CGA reviews the report and distributes it to the sponsor -- there is no change in this process. However, the CGA analyst may have more questions now about what is on the report, simply because there is more information available.

What happens if you have cost share on each year of an award which must be reported annually?

The Department/RA will need to email CGA to request additional cost share CF1 values for each year, before the Year 2 budget is submitted. Note: a CF1 value can represent both cost sharing and fund year by using two Attributes.

How will donated equipment be recorded as cost share in the event it isn’t recorded in the system?

Sponsor-approved donated equipment will be treated like 3rd party cost share after obtaining a letter from the donor with the estimated value. Then record it  using the third party cost share fund (69961), the third party BudSum account 58027, and of course, the cost share CF1 value set up for the award. Property Management should be informed so they can track it in their system.

How do I request a second cost share or program income CF1 value?

Send an email to your CGA Analyst to request an additional CF1 value to track cost sharing expenditures.