Entertainment

ENTERTAINMENT CHECKLIST

Entertainment home Signature Authorization Form Allowable Expenses Entertainment Account Codes

Departments are encouraged to check the following when submitting entertainment payment requests to ensure efficient processing and to avoid delays:

  • Date of Event
  • Event type
  • Alcohol – verify non-restricted fund source
  • Explicit business purpose
  • Written justification for exceptional circumstances (e.g., exceeding per person limits, spousal attendance, etc.)
  • Appropriate account code to reflect event type
  • Date on receipt should match event date
  • Itemized receipts
  • Amount claimed on report should match receipt total listed on report
  • Guest list – name and number of attendees
  • Host signature
  • Approval signature – non-exceptional (See appropriate approvers of Senior Management Group members' entertainment expenses)
  • Approval signature – exceptional (See Who Can Approve Entertainment Expenses)
  • Direct payments to vendors (e.g., caterers, etc) – use of entertainment purchase order
  • Use of appropriate funding source

For further information, please contact Accounts Payable at disburse@berkeley.edu or 510-643-2199.