Electronic Funds Transfer (EFT) Authorization Instructions

If you are a UC Berkeley Student:

Click here to sign up for Electronic Funds Transfer.

Additional student information may be found at: studentbilling.berkeley.edu

If you are a UC Berkeley Employee:

Faculty and staff employees can establish and revise their salary direct deposit instructions through the Human Capital Management (HCM) system. An employee's salary direct deposit bank information entered in HCM is automatically linked to Berkeley Financial System (BFS) deposit information for the employee. Reimbursements (e.g. travel, entertainment, miscellaneous business expenses) and other non-salary payments issued through BFS will be directly deposited to the same bank account as that maintained for salary in HCM. When employees update their salary direct deposit banking information in HCM, the information will also be updated in BFS for reimbursement purposes. No additional action is required by the employee or department when an employee wants salary and reimbursements to be directly deposited to the same bank account.

If an employee wants to receive a paper check for reimbursements or to have reimbursements deposited to a different bank account than their salary direct deposit bank account, they should "opt-out" of the automatic update process.

In these "opt-out" situations, any changes an employee may make to their HCM (salary direct deposit) bank account will not affect their BFS (reimbursements) bank account or receipt of paper checks.

For privacy purposes, do NOT include bank account numbers or social security numbers in any e-mail correspondence.

Please note that Petty Cash Custodians will continue to receive their BFS reimbursements by paper check, regardless of their payment method preferences in HCM, as required by policy.

Student employees are not affected by this process. Student employees may continue to establish or revise their salary direct deposit instructions through HCM. Students may continue to set up or change their BFS information for purposes of receiving reimbursements and/or fellowship payments through Bear Facts.

If you have any questions, please contact the Disbursements Office at (510) 643-2199.

If you are a UC Berkeley Vendor:

To authorize Electronic Funds Transfer of non-payroll funds, please read the privacy notifications below and complete the EFT Authorization Form and return it to:

Electronic Funds Transfer (EFT)

Customer Service Representative

University of California

Disbursements Office

30 University Hall #1101

Berkeley, CA 94720-1101

We cannot accept the form via e-mail or fax because we must have an original signature on file. Please be sure to sign the form before sending it in. Also, if the authorization is for deposits to a checking account, you must provide a voided check that is imprinted with your name and account number. Incomplete forms will be returned to you resulting in delays.

Please make sure the following information is included on the completed EFT Authorization Form:

EFT takes approximately 30 days to become effective. In the meantime, any payments will be issued through routine paper check disbursement methods.

You will be notified either by mail or e-mail 48 business hours before each deposit is sent to the bank. With a quick call to your bank, you can confirm deposit of the funds into your account.

If you close your bank account, you must notify us of your new account information by submitting a new authorization form.

You may revoke your EFT authorization at any time by indicating cancel on the authorization form.

Privacy Notifications

Pursuant to the Federal Privacy Act of 1974, you are hereby notified that disclosure of your Social Security Number is mandatory. Disclosure of the Social Security Number is required pursuant to sections 6011 and 6051 of Subtitle F of the Internal Revenue Code and with Regulation 4, Section 404 1256, Code of Federal Regulations under Section 218, Title II of the Social Security Act, as amended. The Social Security Number is used to verify your identity. The principal uses of the number may include the reporting of (1) state and federal income taxes withheld, (2) Social Security contributions, (3) state unemployment and Worker's Compensation earnings, (4) earnings and contributions to participating retirement systems, and (5) as an identifier for your insurance carrier to verify your eligibility and to maintain claim records for you and your eligible dependents.

The State of California Practices Act of 1977 (effective July 1, 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: The primary purpose for requesting information on this form is to acquire authorization to disburse payments directly to a financial institution of your choice. Furnishing all information on this form is mandatory, and failure to provide such information will delay or even prevent completion of the action for which the form is intended. The office responsible for maintenance of the information on this form is the Disbursements Office.