Frequently Asked Questions
- How can I check the status of my reimbursement request?
- Why can't I be reimbursed for an Internet travel package?
- How do I purchase airfare?
- Mileage reimbursement and car rental questions
- Meals, lodging, and per diem questions
- Entertainment questions
- Corporate Card questions
- Cash advance questions
- Relocation services questions
How do I check the status of my reimbursement request?
The status of your reimbursement request can be viewed in the Berkeley Financial System (BFS).
You will need to contact your department's BFS preparer in order to find out the status of your reimbursement request, as the staff in Travel & Entertainment do not have the BFS access permissions to look up individual requests.
Why can't I be reimbursed for an Internet travel package?
Itemized expenses and supporting documentation are required when requesting reimbursement for University business travel expenses. Travel or "vacation packages" purchased from internet vendors can not be reimbursed unless the traveler has confirmed that every aspect of the package will be separately itemized (e.g., explicit hotel charges, airfare, etc.).
This topic is addressed in section XII, "Reporting Travel Expenses" of the University Travel Policy
How do I purchase airfare for?...
- Yourself (UC Berkeley employee)
- UC Berkeley employees (travel arranger)
- Non-employees
- Students traveling on UC Berkeley business
- A UC Berkeley traveler using a State of California rate
- Travel within California
Mileage reimbursement and car rental
- Request reimbursement for mileage incurred on specially-equipped vehicles
- Rent a car for UC Berkeley business travel (UC Berkeley employees)
- Rent a car for UC Berkeley business travel (non-UC Berkeley employees)
- Calculate reimbursement for meals and lodging for travel within the continental U.S. (29 days or less)
- Calculate per diem for long-term travel within the continental U.S. (30 days or more)
- Calculate per diem for a foreign destination
- Calculate per diem for Alaska, Hawaii, and U.S. Possessions
- Make hotel reservations for UC Berkeley business travel
- Complete a signature authorization form
- Entertainment expenses, request reimbursement
- Holiday gatherings, staff/ faculty picnics, and other special events, request reimbursement
- Establish, change or cancel a Signature Authorization for entertainment (pdf)
- Access US Bank Online
- Apply for or Cancel a UC Berkeley US Bank Visa card.
- Obtain a cash advance for business travel (UC Berkeley Employees).
- File a claim for rental car damage.
- Cash advance overview
- Obtain a cash advance for UC Berkeley employees
- Obtain a cash advance for non-employees
- Apply for a UC Berkeley-issued US Bank Visa card (pdf)
- Obtain a cash advance exception for UC Berkeley employees
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