Travel & Entertainment Services
We provide services and guidance for all your travel needs as well as processes for reimbursement of travel and entertainment expenses. Our services include:
- assistance in booking air, car and hotels through UC Berkeley's partner travel agency, Carlson Wagonlit Travel.
- expense reporting for travel, meals, lodging, entertainment, and relocation
- administering the USBank Corporate Charge Card for travel
- training in travel and entertainment policy
Online Expense Reporting
The Online Reimbursement System is a web-based application used for both travel and entertainment expense reporting. Its purpose is to expedite the reimbursement process while providing effective departmental controls and oversight. A CalNet ID is required to login to the system. The ability to approve and submit expense reports requires further access permissions.
Updates
Submitting Travel & Entertainment Contracts
Effective immediately, please send all Travel & Entertainment contracts requiring approval signature to offcampusevents@berkeley.edu (fax: 643-5050).
How to Submit your Travel & Entertainment Expense Reports
You can submit your Expense Reports using several methods. Whenever possible, please submit your Expense Report by e-mail. Proper use of e-mail streamlines the reimbursement process, expediting payment. If you are unable to use e-mail to submit your reimbursement request, we also accept reports by fax or on paper. Learn more about submitting Expense Reports.
University Mileage Reimbursement Rate Decrease for 2009
The University's mileage reimbursement rates for business use of a private automobile will decrease for expenses incurred on or after January 1, 2009.
- The reimbursement rate for the use of a private automobile for University business travel will decrease from 58.5 cents a mile to 55 cents a mile.
- The reimbursement rate for driving or shipping an automobile in connection with a move or relocation will decrease from 27 cents a mile to 24 cents a mile.
These changes are required to bring University policies in alignment with the revised Internal Revenue Service standard mileage rates. The decrease in the mileage rates is based on an annual study of fixed and variable costs of operating an automobile.
Business and Finance Bulletin (BFB) G-28, the travel policy and BFB G-13, the moving policy will be revised to reflect these new reimbursement rates. The UCB online travel reimbursement system will display the applicable automobile reimbursement rate based on the travel dates entered.
If you have any questions, please contact the Travel & Entertainment Unit at disburse@berkeley.edu or 643-5652.
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