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Official entertainment must be approved by the person who has approval authority or by that person's designee. When planning an entertainment event, the host must acquire advance approval from an approval authority – a person who is authorized to approve entertainment.

Approval Authority for Entertainment

Official entertainment can be approved by those persons who have been delegated approval authority for entertainment and who have filed a completed Signature Authorization form (PDF) with Accounts Payable.

In general, people in the following positions can approve entertainment:

  • All campus units: The Chancellor and the vice chancellor of Business Services can authorize entertainment expenses for all campus units.
  • Vice chancellor areas: vice chancellors and directors have authority to authorize entertainment expenses for all units under their jurisdiction.

Exceptional Entertainment Approval

Exceptional entertainment is entertainment that has either exceeded the maximum entertainment allowance or involves special occasions or spouses.

In general, the following positions can approve exceptional entertainment: