Financial Operations

Accounts Receivable functions:

Cash Handling & Banking Services functions:

Accounts Payable functions:

Non-Student Receivables
  • System Administration: Berkeley Financial System-Accounts Receivables (BFS-AR)
  • Invoice Generation
  • eCheck and eBill
  • Payment Processing
  • Client Support
  • Debt Recovery Support
  • Related training and communications
Student Receivables
  • System Administration: Campus Accounts Receivable System (CARS)
  • eBill Generation
  • Payment Processing
  • Disbursement of financial aid and other student awards
  • 1098-T
  • Bankruptcy Coordination
  • Sponsored Student Program
  • ACS Loan Administration (Federal Perkins, Federal Health Professional and Institutional loans)
  • Exit Counseling (Federal Perkins and Federal Direct loans)
  • Client Support
  • Debt Recovery Support
  • Related training and communications
Bank Deposit Handling and Recording
  • Campus Deposit System (CDS) Administration
  • Armored Transport Services Liaison
  • Depository Bank Service Coordination
  • Bank Adjustment Resolution
Credit Card Merchant Services
  • Set-up: Accepting Credit Cards for Payments
  • PCI: Data Security Compliance
Electronic Payments
  • Incoming Wire Transfer and Automated Clearing House (ACH) Coordination
Human Subject Prepaid Card Program
  • Program Information
  • Application and Issuer Agreement Forms
Petty Cash Program
  • Account Set-up and Closure
  • Activity Reviews

Accounts Payable (Disbursements) has campuswide responsibility for the processing, analysis, reconciliation, and problem-solving related to accounts payable transactions. We provide systems support, policies, procedures, and training to facilitate the processing of approximately 650,000 annual payables transactions including:

  • Invoices
  • Leases
  • Non-PO Payment Requests
  • Travel & Entertainment Reimbursements
  • Other Non-Payroll Disbursements

Total annual disbursements are in excess of $1 billion.

We are committed to giving prompt, courteous service to faculty, staff, students, and vendors within the guidelines of University of California policies and in compliance with local, state, and federal regulations.