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Supplier Setup Process

The Accounts Payable Vendoring Team is responsible for finalizing the setup of new suppliers and for updating existing supplier information in the campus's procure-to-pay systems.

A supplier profile must be active before a purchase requisition or payment request can be initiated.

Activation Steps

  • The campus department identifies the need to purchase goods or services or to issue a payment
  • An authorized campus department user initiates an invitation to the potential supplier to register in the Supplier Onboarding Portal
  • The supplier submits the required information in the Supplier Onboarding Portal
  • The Vendoring Team reviews the setup information and finalizes the supplier profile in BFS
  • BFS sends the supplier profile information to BearBuy and the Reimbursement System
  • The supplier profile becomes active for use in purchase orders or payment requests