The user ID is not specific to your department, so there is no down time for an employee transferring from one department to another. When you submit a new request via SARA, choose the action for “change department – change access. This action will alert BFS Security to delete the roles for your old department and assign the roles specified in the new request. In other words, your request should specify all the roles and Processing Units that are applicable to your job in your new department.
Since security for BAIRS has been automated, you must complete a request to drop your old access in BAIRS and add the new access. Please ensure that all existing access for your old department is dropped, otherwise your request will be returned for further revision. If you are unsure about your existing BAIRS access, then you may send an e-mail to secbfs@berkeley.edu(link sends e-mail)(link sends e-mail) (link sends e-mail) to request this information.
Both your old and new departments must update your records in HCM in order for the newest home department to appear properly in User Information in SARA. Since this data is used for routing and audit purposes, requests are not processed unless the most recent home department is listed on the request form.
If you are an affiliate, you must have an Affiliate ID and a CalNet ID. Please have your UC Berkeley-employed supervisor send and email to secbfs@berkeley.edu(link sends e-mail)(link sends e-mail) requesting and authorizing the appropriate level of BFS access.
