January through May 2023
| Description | Time | January | February | March | April | May |
|---|---|---|---|---|---|---|
| Batch Interface Submission to BFS* | 8:30 p.m. | 06-Feb | 06-Mar | 06-Apr | 04-May | 06-Jun |
| Cut-Off: Review and Post All Online Financial Journals & Temporary Budget Journals | 9:00 p.m. | 07-Feb | 07-Mar | 07-Apr | 10-May | 07-Jun |
|
Central Allocation Processes - AFC, Overhead, Work Study |
9:00 p.m. | 08-Feb | 08-Mar | 10-Apr | 11-May | 08-Jun |
| Central Processing Continues | 9:00 p.m. | 09-Feb | 09-Mar | 11-Apr | 12-May | 09-Jun |
| Actuals and Budget Ledgers closed | 9:00 p.m. | 09-Feb | 09-Mar | 11-Apr | 12-May | 09-Jun |
| Interface Files to OP | 5:00 p.m. | 10-Feb | 10-Mar | 12-Apr | 15-May | 12-Jun |
| Final Month-End GL Data in Cal Answers | **see below | 13-Feb | 13-Mar | 13-Apr | 15-May | 13-Jun |
| Final Month-End Actuals Data in CalPlanning Reporting Application | **see below | 13-Feb | 13-Mar | 13-Apr | 15-May | 13-Jun |
| Final Month-End Actuals Data in CalPlanning Planning Application | mid-day*** | 16-Feb | 16-Mar | 19-Apr |
19-May | 20-Jun |
The schedules above are for both the Actuals and Tempbudg ledgers.
The April ledger cut-off is extended due to the late receipt of the bi-weekly payroll journals from UCPath.
Footnotes
*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.
** A BFS listserve message will be sent when it is confirmed that the final results are in Cal Answers & Cal Rptg. Subscribe to the BFS listserv.
***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning.
Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)