BFS General Ledger Monthly Close Schedule

Schedules are for both the Actuals and Tempbudg ledgers.

January through April 2020
DESCRIPTION TIME January February March April
Batch Interface Submission to BFS* 8:30 p.m. 06-Feb 05-Mar 06-Apr 06-May
Cut-Off: Review and Post All Online Financial Journals & Temporary Budget Journals 9:00 p.m. 10-Feb 09-Mar 07-Apr 07-May

Central Allocation Processes - AFC, Overhead, Work Study

9:00 p.m. 11-Feb 10-Mar 08-Apr 08-May
Central Processing Continues 9:00 p.m. 12-Feb 11-Mar 09-Apr 11-May
Actuals and Budget Ledgers closed 9:00 p.m. 12-Feb 11-Mar 09-Apr 11-May
Interface Files to OP 5:00 p.m. 12-Feb 11-Mar 10-Apr 12-May
Final Month-End GL Data in Cal Answers see below** 13-Feb 12-Mar 10-Apr 12-May
Final Month-End Actuals Data in CalPlanning Reporting Application mid-day *** 13-Feb 12-Mar 10-Apr 12-May
Final Month-End Actuals Data in CalPlanning Planning Application 9:00 a.m. *** 16-Apr 16-Apr 16-Apr 18-May

FOOTNOTES:

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers & Cal Rptg.

To subscribe to the BFS listserv, go to https://controller.berkeley.edu/subscribe-bfs-users-listserve

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)