BFS General Ledger Monthly Close Schedule

August through December 2023

DescriptionTimeAugustSeptemberOctoberNovemberDecember
Batch Interface Submission to BFS* 8:30 p.m. 07-Sep 05-Oct 06-Nov 06-Dec 08-Jan
Cut-Off: Review and Post All Online Financial Journals and Temporary Budget Journals 9:00 p.m. 08-Sep 11-Oct 08-Nov 07-Dec 09-Jan
Central Allocation Processes - AFC, Overhead, Work Study 9:00 p.m. 11-Sep 12-Oct 09-Nov 08-Dec 10-Jan
Central Processing Continues 9:00 p.m. 12-Sep 13-Oct 13-Nov 11-Dec 11-Jan
Actuals and Budget Ledgers closed 9:00 p.m. 12-Sep 13-Oct 13-Nov 11-Dec 11-Jan
Final Month-End GL Data in Cal Answers see below** 13-Sep 16-Oct 14-Nov 12-Dec 12-Jan
Final Month-End Actuals Data in CalPlanning Reporting Application see below** 13-Sep 16-Oct 14-Nov 12-Dec 12-Jan
Final Month-End Actuals Data in CalPlanning Planning Application mid-day*** 20-Sep 20-Oct 20-Nov 18-Dec 19-Jan

The schedule above is for both the Actuals and Tempbudg ledgers.

Footnotes

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers and Cal Rptg. Subscribe to the BFS listserv.

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning.

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)