BFS General Ledger Monthly Close Schedule

Schedule is for both the Actuals and Tempbudg ledgers.

August through December 2019
DESCRIPTION TIME August September October November  December
Batch Interface Submission to BFS* 8:30 p.m. 06-Sep 04-Oct 06-Nov 05-Dec 07-Jan
Review and Post All Online Financial Journals & Temporary Budget Journals 9:00 p.m. 09-Sep 07-Oct 07-Nov 16-Dec 15-Jan
Central Allocation Processes -  AFC, Overhead, Work Study 9:00 p.m. 10-Sep 08-Oct 08-Nov 17-Dec 16-Jan
Central Processing Continues 9:00 p.m. 11-Sep 09-Oct 12-Nov 17-Dec 16-Jan
Actuals and Budget Ledgers closed 9:00 p.m. 11-Sep 09-Oct 12-Nov 17-Dec 16-Jan
Interface Files to OP 5:00 p.m. 12-Sep 10-Oct 13-Nov 18-Dec 17-Jan
Final Month-End GL Data in Cal Answers see below** 12-Sep 10-Oct 13-Nov 18-Dec 17-Jan
Final Month-End Actuals Data in CalPlanning Reporting Appl. mid-day *** 12-Sep 10-Oct 13-Nov 18-Dec 17-Jan
Final Month-End Actuals Data in CalPlanning Planning Appl. 9:00 a.m. *** 18-Sep 16-Oct 19-Nov 02-Jan 24-Jan

FOOTNOTES:

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers & Cal Rptg.

To subscribe to the BFS listserv, go to https://controller.berkeley.edu/subscribe-bfs-users-listserve

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)