BFS General Ledger Monthly Close Schedule

Schedules are for both the Actuals and Tempbudg ledgers.

August through December 2020
DESCRIPTION TIME August September October November December
Batch Interface Submission to BFS* 8:30 p.m. 04-Sep 06-Oct 05-Nov 04-Dec 07-Jan
Cut-Off: Review and Post All Online Financial Journals & Temporary Budget Journals 9:00 p.m. 08-Sep 07-Oct
13-Nov 11-Dec 11-Jan

Central Allocation Processes - AFC, Overhead, Work Study

9:00 p.m. 09-Sep 08-Oct
16-Nov 14-Dec 12-Jan
Central Processing Continues 9:00 p.m. 10-Sep 09-Oct
17-Nov 15-Dec 13-Jan
Actuals and Budget Ledgers closed 9:00 p.m. 10-Sep 09-Oct
17-Nov 15-Dec 13-Jan
Interface Files to OP 5:00 p.m. 11-Sep 12-Oct 17-Nov 15-Dec 13-Jan
Final Month-End GL Data in Cal Answers **see below 11-Sep 12-Oct 18-Nov 16-Dec 14-Jan
Final Month-End Actuals Data in CalPlanning Reporting Application **see below 11-Sep 12-Oct
18-Nov 16-Dec 14-Jan
Final Month-End Actuals Data in CalPlanning Planning Application mid-day*** 25-Nov 25-Nov 25-Nov 22-Dec 21-Jan

October and November ledger cut-off extended due to the late receipt of the bi-weekly payroll journal from UCPath.

FOOTNOTES:

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers & Cal Rptg.

To subscribe to the BFS listserv, go to https://controller.berkeley.edu/subscribe-bfs-users-listserve

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)