BFS General Ledger Monthly Close Schedule

Schedule is for both the Actuals and Tempbudg ledgers.

August through December 2021

DescriptionTimeAugustSeptemberOctoberNovemberDecember
Batch Interface Submission to BFS* 8:30 p.m. 07-Sept 06-Oct 04-Nov 06-Dec 06-Jan
Cut-Off: Review and Post All Online Financial Journals & Temporary Budget Journals 9:00 p.m. 08-Sept 07-Oct 15-Nov 10-Dec 10-Jan

Central Allocation Processes - AFC, Overhead, Work Study

9:00 p.m. 09-Sept 08-Oct 16-Nov 13-Dec 11-Jan
Central Processing Continues 9:00 p.m. 10-Sept 11-Oct 17-Nov 14-Dec 12-Jan
Actuals and Budget Ledgers closed 9:00 p.m. 10-Sept 11-Oct 17-Nov 14-Dec 12-Jan
Interface Files to OP 5:00 p.m. 20-Sept 12-Oct 18-Nov 15-Dec 13-Jan
Final Month-End GL Data in Cal Answers **see below 13-Sept 12-Oct 18-Nov 15-Dec 13-Jan
Final Month-End Actuals Data in CalPlanning Reporting Application **see below 13-Sept 12-Oct 18-Nov 15-Dec 13-Jan
Final Month-End Actuals Data in CalPlanning Planning Application mid-day*** 17-Sept 18-Oct 24-Nov 21-Dec 20-Jan

October, November and December ledger cut-off extended due to the late receipt of the bi-weekly payroll journals from UCPath.

FOOTNOTES:

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final results are in Cal Answers & Cal Rptg. To subscribe to the BFS listserv, go to https://controller.berkeley.edu/subscribe-bfs-users-listserve

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)