BFS General Ledger Monthly Close Schedule

Schedules are for both the Actuals and Tempbudg ledgers.

January through May 2020
DESCRIPTION TIME January February March April May
Batch Interface Submission to BFS* 8:30 p.m. 06-Feb 05-Mar 06-Apr 06-May 04-Jun
Cut-Off: Review and Post All Online Financial Journals & Temporary Budget Journals 9:00 p.m. 10-Feb 09-Mar 07-Apr 07-May 15-Jun

Central Allocation Processes - AFC, Overhead, Work Study

9:00 p.m. 11-Feb 10-Mar 08-Apr 08-May 16-Jun
Central Processing Continues 9:00 p.m. 12-Feb 11-Mar 09-Apr 11-May 17-Jun
Actuals and Budget Ledgers closed 9:00 p.m. 12-Feb 11-Mar 09-Apr 11-May 17-Jun
Interface Files to OP 5:00 p.m. 12-Feb 11-Mar 10-Apr 12-May 17-Jun
Final Month-End GL Data in Cal Answers see below** 13-Feb 12-Mar 10-Apr 12-May 18-Jun
Final Month-End Actuals Data in CalPlanning Reporting Application mid-day *** 13-Feb 12-Mar 10-Apr 12-May 18-Jun
Final Month-End Actuals Data in CalPlanning Planning Application 9:00 a.m. *** 16-Apr 16-Apr 16-Apr TBD 24-Jun

May ledger cut-off extended due to the late receipt of the bi-weekly payroll journal from UCPath.

FOOTNOTES:

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers & Cal Rptg.

To subscribe to the BFS listserv, go to https://controller.berkeley.edu/subscribe-bfs-users-listserve

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning. Go to http://calplanning.berkeley.edu

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)