BFS General Ledger Monthly Close Schedule

January through May 2023

DescriptionTimeJanuaryFebruaryMarchAprilMay
Batch Interface Submission to BFS* 8:30 p.m. 06-Feb 06-Mar 06-Apr 04-May 06-Jun
Cut-Off: Review and Post All Online Financial Journals & Temporary Budget Journals 9:00 p.m. 07-Feb 07-Mar 07-Apr 10-May 07-Jun

Central Allocation Processes - AFC, Overhead, Work Study

9:00 p.m. 08-Feb 08-Mar 10-Apr 11-May 08-Jun
Central Processing Continues 9:00 p.m. 09-Feb 09-Mar 11-Apr 12-May 09-Jun
Actuals and Budget Ledgers closed 9:00 p.m. 09-Feb 09-Mar 11-Apr 12-May 09-Jun
Interface Files to OP 5:00 p.m. 10-Feb 10-Mar 12-Apr 15-May 12-Jun
Final Month-End GL Data in Cal Answers **see below 13-Feb 13-Mar 13-Apr 15-May 13-Jun
Final Month-End Actuals Data in CalPlanning Reporting Application **see below 13-Feb 13-Mar 13-Apr 15-May 13-Jun
Final Month-End Actuals Data in CalPlanning Planning Application mid-day*** 16-Feb 16-Mar 19-Apr
19-May 20-Jun

The schedules above are for both the Actuals and Tempbudg ledgers.

The April ledger cut-off is extended due to the late receipt of the bi-weekly payroll journals from UCPath.

Footnotes

*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.

** A BFS listserve message will be sent when it is confirmed that the final results are in Cal Answers & Cal Rptg. Subscribe to the BFS listserv.

***Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning.

Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)