January through May 2026
| Description | Time | January | February | March | April | May |
|---|---|---|---|---|---|---|
| Batch Interface Submission to the BFS* | 8:30 pm | 05-Feb | 05-Mar | 06-Apr | 06-May | 04-Jun |
| Cut-Off: Review and Approve All Online Financial Journals and Temporary Budget Journals** | 9:00 pm | 11-Feb | 11-Mar | 08-Apr | 07-May | 05-Jun |
| Central Allocation Processes - AFC, Overhead, Work Study | 9:00 pm | 12-Feb | 12-Mar | 09-Apr | 08-May | 08-Jun |
| Central Processing Continues | 9:00 pm | 13-Feb | 13-Mar | 10-Apr | 11-May | 09-Jun |
| Actuals and Budget Ledgers closed | 5:00 pm | 13-Feb | 13-Mar | 10-Apr | 11-May | 09-Jun |
| Final Month-End GL Data in Cal Answers | see below*** | 17-Feb | 16-Mar | 13-Apr | 12-May | 10-Jun |
| Final Month-End Actuals Data in CalPlanning Reporting Application | see below*** | 17-Feb | 16-Mar | 13-Apr | 12-May | 10-Jun |
| Final Month-End Actuals Data in CalPlanning Planning Application | mid-day**** | 23-Feb | 20-Mar | 17-Apr | 18-May | 16-Jun |
July through December 2026
| Description | Time | July | August | September | October | November | December |
|---|---|---|---|---|---|---|---|
| Batch Interface Submission to the BFS* | 8:30 pm | 06-Aug | 04-Sep | 06-Oct | 05-Nov | 04-Dec | 07-Jan |
| Cut-Off: Review and Approve All Online Financial Journals and Temporary Budget Journals** | 9:00 pm | 07-Aug | 10-Sep | 07-Oct | 06-Nov | 07-Dec | 08-Jan |
| Central Allocation Processes - AFC, Overhead, Work Study | 9:00 pm | 10-Aug | 11-Sep | 08-Oct | 09-Nov | 08-Dec | 11-Jan |
| Central Processing Continues | 9:00 pm | 11-Aug | 14-Sep | 09-Oct | 10-Nov | 09-Dec | 12-Jan |
| Actuals and Budget Ledgers closed | 5:00 pm | 11-Aug | 14-Sep | 09-Oct | 10-Nov | 09-Dec | 12-Jan |
| Final Month-End GL Data in Cal Answers | see below*** | 12-Aug | 15-Sep | 12-Oct | 12-Nov | 10-Dec | 13-Jan |
| Final Month-End Actuals Data in CalPlanning Reporting Application | see below*** | 12-Aug | 15-Sep | 12-Oct | 12-Nov | 10-Dec | 13-Jan |
| Final Month-End Actuals Data in CalPlanning Planning Application | mid-day**** | 18-Aug | 21-Sep | 16-Oct | 18-N0v | 16-Dec | 20-Jan |
The above schedules are for both the Actuals and Tempbudg ledgers.
Footnotes
*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.
**Financial journals approved after this cut-off date will not be posted to the general ledger for the month.
***A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers and Cal Rptg. Subscribe to the BFS listserv.
****Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning.
Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)