Fiscal Close Information

Berkeley Financial System (BFS) General Ledger Fiscal Year-End Close Schedule 2024

For questions about general fiscal close matters:

Description	Ledger / System	Time	Close Date
Enter Permanent Budget transfers involving revenue rebudgets	PermBudg	9:00 p.m.	June 14
Permanent Budget journal screens not available to campus users	PermBudg		June 17 to Aug 9
Recharge units process & approve Online Recharge Financial Journals	Actuals	9:00 p.m.	July 8
Batch Interface Submission to BFS¹	TempBudg/Actuals	8:30 p.m.	July 8
Central Allocation Processes - Work Study²	TempBudg/Actuals	9:00 p.m.	July 8
Review and submit All Online Financial Journals & Temporary Budget Journals (Campus Units)	TempBudg/Actuals	9:00 p.m.	July 10
Review and post All Online Financial Journals & Temporary Budget Journals (Central Units³)	TempBudg/Actuals	9:00 p.m.	Aug 2
Final Month-End GL Data in CalAnswers⁴	TempBudg/Actuals	7:00 a.m.	Aug 6
Month-End Actuals Data in CalPlanning - Reporting Appl.⁵	Actuals	2:00 p.m.	Aug 6
Month-End Actuals Data in CalPlanning - Planning Appl.⁵	Actuals	9:00 a.m.	Aug 9

Should there be changes or additions to any of the information covered in the schedule, a BFS listserve message will be distributed to notify you.

This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.
The admin full costing (AFC) and indirect cost assessment (non contract & grant funds) for June will be processed after 07/10/24 (campus unit cut-off). Please ensure there are sufficient balances in the funds to cover these assessments.
Central Units - secure period BFS users in Budget Office, Contract and Grants unit and Financial Accounting and Controls unit.
A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in CalAnswers and Cal Reporting. To subscribe to the BFS listserv, go to https://controller.berkeley.edu/subscribe-bfs-users-listserve
Check the CalPlanning website for the most up-to-date information regarding data in CalPlanning. Please check the CalAnswers and CalPlanning home pages for updates on availability of FY25 beginning balances.