January through May 2025
| Description | Time | January | February | March | April | May |
|---|---|---|---|---|---|---|
| Batch Interface Submission to BFS* | 8:30 pm | 06-Feb | 06-Mar | 04-Apr | 06-May | 05-Jun |
| Cut-Off: Review and Approve All Online Financial Journals and Temporary Budget Journals** | 9:00 pm | 07-Feb | 07-Mar | 09-Apr | 07-May | 06-Jun |
| Central Allocation Processes - AFC, Overhead, Work Study | 9:00 pm | 10-Feb | 10-Mar | 10-Apr | 08-May | 09-Jun |
| Central Processing Continues | 9:00 pm | 11-Feb | 11-Mar | 11-Apr | 09-May | 10-Jun |
| Actuals and Budget Ledgers closed | 9:00 pm | 11-Feb | 11-Mar | 11-Apr | 09-May | 10-Jun |
| Final Month-End GL Data in Cal Answers | see below*** | 12-Feb | 12-Mar | 14-Apr | 12-May | 11-Jun |
| Final Month-End Actuals Data in CalPlanning Reporting Application | see below*** | 12-Feb | 12-Mar | 14-Apr | 12-May | 11-Jun |
| Final Month-End Actuals Data in CalPlanning Planning Application | mid-day**** | 19-Feb | 18-Mar | 18-Apr | 16-May | 17-Jun |
July through December 2025
| Description | Time | July | August | September | October | November | December |
|---|---|---|---|---|---|---|---|
| Batch Interface Submission to BFS* | 8:30 pm | 06-Aug | 05-Sep | 06-Oct | 06-Nov | 04-Dec | 08-Jan |
| Cut-Off: Review and Approve All Online Financial Journals and Temporary Budget Journals** | 9:00 pm | 07-Aug | 10-Sep | 08-Oct | 07-Nov | 05-Dec | 09-Jan |
| Central Allocation Processes - AFC, Overhead, Work Study | 9:00 pm | 08-Aug | 11-Sep | 09-Oct | 10-Nov | 08-Dec | 12-Jan |
| Central Processing Continues | 9:00 pm | 11-Aug | 12-Sep | 10-Oct | 12-Nov | 09-Dec | 13-Jan |
| Actuals and Budget Ledgers closed | 9:00 pm | 11-Aug | 12-Sep | 10-Oct | 12-Nov | 09-Dec | 13-Jan |
| Final Month-End GL Data in Cal Answers | see below*** | 12-Aug | 15-Sep | 13-Oct | 13-Nov | 10-Dec | 14-Jan |
| Final Month-End Actuals Data in CalPlanning Reporting Application | see below*** | 12-Aug | 15-Sep | 13-Oct | 13-Nov | 10-Dec | 14-Jan |
| Final Month-End Actuals Data in CalPlanning Planning Application | mid-day**** | 18-Aug | 19-Sep | 17-Oct | 19-Nov | 16-Dec | 21-Jan |
The schedules above are for both the Actuals and Tempbudg ledgers.
Footnotes
*This is the last day/time to submit a GL upload file to BFS. If there is an upload error, the file may not be processed in BFS-GL for the month.
**Financial journals approved after this cut-off date will not be posted to the general ledger.
***A BFS listserve message will be sent when it is confirmed that the final month-end tempbudg and actuals are in Cal Answers and Cal Rptg. Subscribe to the BFS listserv.
****Check the CalPlanning home page for the most up-to-date information regarding data in CalPlanning.
Instructions and Excel templates for uploading Financial and Temporary Budget Journals to BFS (PDF)