Claiming Electronic Payments

Incoming wire transfers and payments through the Automated Clearing House (ACH) banking network are directly deposited into the campus's bank account.

If sufficient information is provided by the bank, the Controller's Office will attempt to contact the intended recipient campus department to coordinate the funds transfer.

Deposits are recorded on a google spreadsheet that can be accessed by campus departmental business officers who have been granted security permissions. Business officers annotate the spreadsheet with the appropriate general ledger chartstring to receive the revenue credit. The Cash Handling and Banking Services team will prepare a financial journal to transfer the funds to your department. The google spreadsheet is updated weekly.

To claim a wire transfer or ACH payment, access the google spreadsheet, locate the payment, and complete the columns with the following information:

  • Department Name
  • Contact Name
  • Contact Email
  • Contact Phone
  • Chartstring: Business Unit, Account, Fund, DeptID, CF1, CF2
  • Ledger Description
  • Date Requested

Allow up to 10 business day for the journal to be processed.

Electronic payments that are not claimed timely may be returned to the sender.

For access to the google spreadsheet, email your name, payroll job title, and campus department to