Invoicing and Payment Terms

Payment Terms

Suppliers providing goods and services to UC Berkeley are expected to transact invoices and payments with us electronically. We have standardized the channels through which we receive invoices and issue payments and the extent to which suppliers support electronic transactions directly impacts payment terms.

Effective September 15, 2018, the following payment terms will be implemented on all new supplier records.

Payment Terms Matrix

Invoice AcceptancePayment MethodPayment Terms
Preferred Electronic

Catalog suppliers: cXML

Non-catalog suppliers: Transcepta

Payment Plus Net 0 upon final approval
Traditional Electronic

Catalog suppliers: cXML

Non-catalog suppliers: Transcepta

Electronic Funds Transfer (EFT) or International Wire Transfer

Net 30, or if agreed to early early payment discount:

  • 4% 5, Net 30
  • 2% 10, Net 30
  • 1% 20, Net 30
Exceptional Manual Combo Combination of PDF invoice via email and electronic payment Combination of paper check and electronic invoice Net 60
Exceptional Manual PDF via email Paper check Net 90