Supplier Onboarding Overview

The Vendoring Team in Accounts Payable offers an online solution for supplier onboarding.

UC Berkeley Employees will be able to invite potential new suppliers to register as a UC Berkeley Supplier through the Berkeley Financial System (BFS) Supplier Onboarding Portal.

Supplier Onboarding Portal Features

  • Self-Service Web Application for New Suppliers
  • Online Access to Registration Functionality by Invitation for Prospective New Suppliers
    • Not for a new employee or student
  • Customized Supplier Templates Serve as Substitute W-9
  • System Generated Notification Emails
  • Status Updates for UC Berkeley Department Users
  • BFS (PeopleSoft) Integrated Solution

Supplier Onboarding Roles

1. UC Berkeley Department

  • Sends an invitation from BFS to the potential new supplier
  • Tracks the approval status via the portal dashboard
  • To request the inviter role, please submit the Supplier Onboarding Training Form

2. Potential New Supplier

  • Receives the invitation via email with the login code
  • Logs in to the BFS Supplier Portal
  • Completes the supplier onboarding form in BFS

3. Vendoring Team

  • Audits the New Supplier Application Form in BFS
  • Adds 1099 Coding
  • Runs OFAC and TIN matching for compliance
  • Approves the new supplier
  • Generates an email notification to the supplier and the UC Berkeley contact

Potential New Suppliers

If you are a potential new supplier, please check in with your UC Berkeley Department Contact.