Common Chart of Accounts

The University of California, Office of the President (UCOP) has replaced its aged in-house financial reporting system, which contains financial data for all UC campuses and is used for external reporting. A new Common Chart of Accounts (CCOA) is being implemented concurrently. The CCOA enhances system-wide reporting, budgeting and financial management, simplifies UC’s accounting structure, organizes intercampus transfers and addresses plant accounting activity. UC Berkeley financial data reported to UCOP must comply with the new CCOA standards no later than July 1, 2023.

UC Berkeley Enhancements Required to Align with the Common Chart of Accounts (CCOA)

Business Unit

Agriculture and Natural Resources (ANR) and UCOP systemwide activity in business unit J0000 will be reported to UCOP as two separate entities. This will be accomplished by reporting all activity to specific ANR or UCOP systemwide department ID’s (8xxxx series of department ID’s). Users will be required to use an existing ANR or UCOP department ID for both sides of the transaction when recording online financial journals in BUJ.

Currently, the lines on an online financial journal can be recorded to two different department ID’s:

ChartstringDebitCredit
J – 56640 – 19977 – 82725 - 62 $1,000
J – 23500 – 69995 - 00800 $1,000

In the future state, the department ID must be the same for both lines of the journal:

ChartstringDebitCredit
J – 56640 – 19977 – 82725 - 62 $1,000
J – 23500 – 69995 - 82725 $1,000

Account

Creating new 9xxxx series of accounts for intercampus transactions that are currently recorded in 3xxxx fund balance transfer or 5xxxx expense accounts. This will streamline and enhance the reporting of intercampus transactions.

Function

Effective May 2020, formally known Program Code field was renamed to Function in BFS.

Program

Program field associates transactions with a formalized set of ongoing systemwide or cross-campus/location activities. This chartfield does not currently exist at UC Berkeley.

Campus departments may use chartfield 1 (CF1) codes to record specific UC systemwide program transactions in the general ledger. Examples of such programs to be reported: Natural Reserve System, CA Institute of Quantitative Biosciences (QB3), Center for Information Technology Research in the Interest of Society (CITRIS), Postdoctoral Fellowship Program, Multicampus Research Units (MRU - White Mountain Research Center, UC Mexus, Institute of Transportation Studies), UC Humanities Research Institute and Global Health Sciences.

For the full list of programs and CF1 codes, see Systemwide Programs List.

Further details on the above enhancements will be provided to the campus community as the changes are finalized and implemented. If you have any questions, please contact the Financial Accounting and Controls unit at gao@berkeley.edu