Please scan documents and attach electronic images to the Payment Request Form in BearBuy.
Conference Registration Fees (bluCard preferred)
Conference Registration Fees applies to registration fees for attendance at conferences, conventions, or meetings of professional or learned societies.
- Registration Form
Donations, Gifts, and Contributions
Donations, Gifts, and Contributions applies to non-cash gifts of moderate expense to non-university individuals or organizations when the gifts are made on behalf of the university. Also, non-cash awards of minimal value to employees for a recognition, length of service, retirement purpose, or gifts as an expression of sympathy.
- Letter on official university letterhead which states that the gift was made on behalf of the university
- A card containing the same information may be substituted
- Receipt or invoice
- Name, title, and occupation of the gift recipient(s)
- Policy G-42, Gifts Presented to Non-Employees on Behalf of the University
- Policy G-41, Employee Non-Cash Awards and Other Gifts
Entertainment applies to payments to suppliers who do not require contract approvals. This does not include individual reimbursement for entertainment expenses, which should continue to be submitted through the Travel and Entertainment System.
- Backup documentation stating business-related reason for expenditure, type of event, and participants
- Please attach a copy of the receipt or invoice