Payment Options

There are three forms of payment commonly used at UC Berkeley:

Paper Checks

The default payment method is a paper check. Checks are printed only on Tuesday and Thursday, excluding holidays. Disbursement options include:

  • Mailed to address printed on the check (default)
  • Courier (i.e., Fed Ex) if pre-paid airbill is provided
  • Held for pick-up (exceptional)
    • Checks held for pick-up are disbursed from the Central Payroll service windows, M-F, 12:30pm-2:30pm
    • Student refunds from their Campus Solutions accounts are held for pick-up at Cal Student Central, 120 Sproul Hall

Uncashed Checks

Checks that are not cashed within 6 months are stale dated and no longer eligible to be negotiated at the bank. Stale dated checks are canceled in BFS at the beginning of each calendar quarter. If a stale dated check has not yet been canceled in BFS, it can be reissued through the Stop Payment process. Once a stale dated check is canceled in BFS, the funds are returned to the paying department’s budget. To reissue a canceled payment, submit a new invoice or BearBuy Payment Request Form.

Stale Dated Check Cancellation Schedule

Check Issue Date Expect Stale Date Cancellation in BFS on1: Last Date to Request Stop Payment
January 1 - March 31 October 15 October 5
April 1 - June 30 January 15 January 5
July 1 - September 30 April 15 April 5
October 1 - December 31 July 15 July 5

1 - After this date, the payment must be reinitiate in BFS