Event Coordinator’s Responsibilities

What the Event Coordinator Must Know and Do

The university event coordinator is responsible for:

Knowing

  • UC Business Meeting and Entertainment spending policies, at least as they relate to the circumstances of their own meeting or event
  • If there are any funding source or departmental restrictions on paying for the activity
  • Every meeting or entertainment event expense has an approver separate from the event coordinator and if the approver disallows an expense, it will not be paid/reimbursed

Doing

  • Observe normally accepted standards of propriety in the type and manner of expense incurred
  • Report expenses and claim reimbursement in an ethical and responsible manner
  • Submit expense reports timely (within 45 days) and respond promptly to requests for details and documentation
  • Never use university resources to pay for personal expenses

For a description of all the Entertainment roles and responsibilites, please visit the Report Expenses page.